Administrative Director

Massachusetts Health Information Management Association (MaHIMA)

Administrative Director Job Description

Description: The Administrative Director is a key member of the Massachusetts Health Information Management Association (MaHIMA) reporting to the Board of Directors. This position is a critical role in ensuring the achievement of excellence in all aspects of MaHIMA. The Administrative Director has the primary responsibility for the overall efficient and professional functioning of MaHIMA.

Job Duties:

Work closely with the board of directors to define and communicate MaHIMA’s vision and direction.

Support Board of Directors with the planning, implementation, and evaluation MaHIMA’s programs and services.

Assist the President with preparation of materials (agendas, minutes, committee reports, bylaw updates) at all board meetings and business meetings. Post materials on board committee on the AMS for member access prior to meeting

Provide regular updates to the Board of Directors regarding MaHIMA’s operations and performance.

Prepare for and participate in board meetings. Provide timely and accurate information to the board.

Maintain the Board list internally (with addresses) and externally (such as on the website).

Providing general assistance and administrative support for the Board of Directors.

Partner with vendors to sponsor MaHIMA events.

Assist Board of Directors with the planning of webinars, meetings, and annual conference.

Preparation of monthly and quarterly reports.

Maintenance of accounts receivable and accounts payable for MaHIMA checking and money market accounts, utilizing QuickBooks software.

Serve as main contact with meeting site regarding negotiation and signing contract, planning meals, meeting set up and audiovisual requirements, and finalizing bill.

Creation of recording of all virtual webinar and educational sessions for continued access and registration.

Provide office services such as mail, email, telephone, fax, teleconferencing, filing and administrative support to President and board, as necessary.

Maintenance of MaHIMA databases, utilizing Microsoft Office software, Association Management System.

Maintenance of MaHIMA website, to include account and server management (MemberClicks), domain name registration (Go daddy), and timely updates and maintenance of calendar, job bank, board listings, applications & order forms, and board listings and reports in the “members only” section of the MemberClicks Association Management System (AMS).

Preparation and distribution of electronic newsletter (MaHIMA Connect) on a quarterly basis, utilizing website content editor and other web editing software (Canva), and e-mail blast services (MemberClicks).

Other duties as assigned by the Board of Directors.

Qualifications

Membership with AHIMA.

Excellent written and verbal communication skills.

Strong analytical and problem-solving abilities.

Financial skills for QuickBooks and profitabilities.

Event planning and logistics.

Self-motivated and organized.

Note:  This is a contracted position.  On average for 25 hours a week with 117 hours per month. 

Either apply through Quick Apply or email your resume and cover letter to Melissa Young, MHA, RHIT, President of MaHIMA